The Treasurer manages ALSA's money with the same rigour you would expect from any incorporated society. You build the budget, approve expenditure, manage the accounts, and ensure the organisation is financially healthy and compliant. Sound financial management is what allows the team to do ambitious things without running out of road.
What You Will Do
- Build and maintain the semester budget in consultation with cabinet. The budget is the plan made numerical. Set it before the semester starts and update it as actuals come in so cabinet always knows where ALSA stands.
- Approve and process all expense requests and reimbursements within two days. The team should not be carrying personal costs. Timely reimbursement is a matter of basic respect for people's money.
- Issue invoices to sponsors and partners and follow up on outstanding payments. ALSA's income depends on timely collection. Know what is owed, when it is due, and chase it before it becomes overdue.
- Manage the ALSA bank account and maintain accurate financial records. Records that are clean and current save hours of work at end of semester. Keep them that way continuously, not retrospectively.
- Prepare financial reports for cabinet at least monthly. Cabinet cannot make good spending decisions without knowing where the budget stands. Come to meetings with numbers, not rough estimates.
- File the annual return and meet all financial obligations under the Incorporated Societies Act 2022, the Income Tax Act, and any other applicable legislation. These are legal deadlines. Know them and meet them without exception. Relevant obligations include IRD filing requirements and any financial compliance required of incorporated societies.
- Manage sponsorship and partnership financial agreements in coordination with the President. Know what ALSA has committed to and when payments or deliverables are due. Missed financial commitments to partners are hard to recover from.
- Advise cabinet on financial decisions and flag budget concerns early. Your role is not just to report what has been spent. It is to help cabinet make better decisions about what gets spent next.
- Maintain organised financial records and comprehensive handover documentation. Your successor should be able to access every account, understand the financial position, and pick up every obligation without needing to track you down.
What We Expect
- Time commitment: Roughly 8–12 hours per week; expect more in event weeks
- Meetings: Attend the weekly cabinet meeting and the monthly all-team session. Once a month, the cabinet meeting is replaced by a full-team session where every portfolio and cabinet come together.
- Budget: Set at the start of semester and updated as actuals come in. Cabinet should always know where ALSA stands financially.
- Reimbursements: Processed within two days. The team should not be carrying personal costs.
- Reporting: Monthly financial summary to cabinet. No surprises.
- Compliance: All obligations under the Incorporated Societies Act 2022 and applicable legislation met on time.
- Records: Organised, auditable, and accessible to the President at any time.
What Success Looks Like
By end of semester, ALSA has stayed within budget, every legitimate expense has been reimbursed promptly, financial records are clean and complete, and the organisation has met all its incorporated society financial obligations.
Current
Anthony Huang