This intern role supports the delivery of ALSA's academic workshops and professional development events. You are behind the scenes making sure everything runs. It is the right role if you want to learn how events are built before taking ownership of them.
- Assist with logistics for academic workshops and development events. Room bookings, materials, catering, and setup. These are the details that determine whether an event feels professional or chaotic.
- Prepare run sheets and event timelines before each event. A good run sheet means everyone knows where to be and when. You write it, review it with the officer, and own it on the day.
- Be present for the full duration of every event you are assigned to support. Not just at the start. Things go wrong mid-event, and someone needs to be available to handle it.
- Submit a debrief note within 24 hours of each event. What went well, what did not, what to change next time. This note is what future exec members build on.
- Support the Academic Officer and Development Officer with speaker coordination and logistics. Academic workshops and development events both rely on practitioners willing to show up and contribute. The officers own those relationships; your part is the coordination behind them, from scheduling and reminders through to follow-up, that makes the programme run.
- Handle administrative tasks that keep programmes running on time. The small things no one notices until they go wrong. Your job is to make sure they never do.
- Update the comprehensive handover document at the end of each semester. Note what events you supported, what the logistics looked like, and what you would improve. The next intern should benefit from what you learned.
- Time commitment: Roughly 5–10 hours per week; expect more in event weeks
- Meetings: Attend the weekly operations team meeting and the monthly all-team session. Once a month, the portfolio meeting is replaced by a full-team session where every portfolio and cabinet come together.
- Run sheets: Completed and reviewed at least 48 hours before each event
- Attendance: Present at every event you are assigned to support
- Debrief: Notes submitted within 24 hours of each event
By end of semester, every event you supported ran without logistical issues and you are capable of independently producing a full run sheet and managing event logistics from start to debrief.
Before anything else, read the executive standards. They cover what we expect from everyone on the team. In the first two weeks, you will shadow an executive meeting, review the run sheet template, and assist with logistics for the next scheduled event.
Throughout the two weeks, send brief, regular updates to your officer: what you worked on, what is next, and anything you are stuck on. Interns are assessed more closely during this period. Consistent, proactive communication is how you earn the team's confidence.
Good fit
- You are detail-oriented and do not let things fall through the cracks
- You are comfortable being behind the scenes without needing recognition
- You want to understand how organisations operate from the inside before stepping into a leadership role
Not the right role
- You are primarily looking for a public-facing, creative, or social role
- Event logistics and administration do not genuinely interest you