The Administration Intern is a Semester Two 2026 role providing flexible support to the Secretary and Treasurer, covering the administrative workload that falls outside their capacity at any given time. This is not a fixed-task role. Where there is a need, you fill it. You will work across governance and finance depending on what matters most that week.
- Support the Secretary with minute-taking, record-keeping, inbox triage, and scheduling as directed. Good governance depends on accurate records and timely follow-through. When the Secretary gives you something to handle, it should not need to be asked for twice.
- Support the Treasurer with expense tracking, financial record-keeping, and report preparation as directed. The numbers need to be accurate and current. Your job is to keep the administrative side of the finances organised so the Treasurer can focus on the decisions.
- Maintain organised shared files across both functions so documents are accessible without searching. A file system no one can navigate is as useful as no file system at all. Keep it clean and consistent.
- Track deadlines across both the Secretary and Treasurer's workstreams and flag anything approaching without being asked. Both roles carry compliance deadlines that cannot be missed. You are an extra set of eyes on the calendar.
- Draft, proofread, and edit correspondence, agendas, and internal communications as directed. Not every piece of written output requires the Secretary or Treasurer to produce it. If you can draft and polish it to a standard they can send without changes, do.
- Take on administrative tasks that arise during busy periods: events weeks, reporting cycles, or when cabinet is stretched. This role exists precisely for those moments. Be available and useful when it counts.
- Update the handover document at the end of semester. Document the systems you used, the recurring tasks you managed, and what you would improve. The next Administration Intern should start with more, not less.
- Time commitment: Roughly 5–10 hours per week; more during events, compliance periods, or when cabinet is under pressure
- Meetings: Attend the weekly operations team meeting and the monthly all-team session. Once a month, the portfolio meeting is replaced by a full-team session where every portfolio and cabinet come together.
- Responsiveness: Tasks in this role can be time-sensitive. If you are given something with a deadline, meet it without follow-up.
- Discretion: You will handle financial records and governance documents. These do not leave ALSA's systems and are not discussed outside the executive team.
- Adaptability: Your priorities will shift week to week depending on where support is needed most. Be ready to switch without friction.
By end of semester, the Secretary and Treasurer both had more capacity for high-level decisions because the administrative workload was handled. Records are accurate, nothing was missed, and the next Administration Intern inherits an organised setup rather than a backlog.
Before anything else, read the executive standards. In your first two weeks, you will meet with the Secretary and Treasurer individually, be given access to the relevant shared files, and take on your first assigned task. The onboarding period ends with a team vote to confirm your place.
Throughout the two weeks, send brief, regular updates to the Secretary or Treasurer: what you worked on, what is next, and anything you are stuck on. Interns are assessed more closely during this period. Consistent, proactive communication is how you earn the team's confidence.
Good fit
- You are organised and reliable without needing to be followed up
- You have strong attention to detail and catch errors before they become problems
- You can write and edit clearly: minutes, agendas, and correspondence that go out under ALSA's name need to be right
- You are comfortable switching between tasks as priorities change week to week
- You want to understand how governance and finance work in practice, not just in theory
Not the right role
- You need a defined, predictable brief and struggle when priorities shift
- Administrative and financial tasks do not genuinely interest you
- You are primarily looking for a public-facing or creative role